PRIVACY POLICY

Effective Date: January 26, 2025
Overview

KABi JOBBIT (“KABi JOBBIT,” “We,” or “Our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, share, and safeguard your personal information across our Applicant Tracking System (the “Sites”), as well as any associated products or services.

This Privacy Policy describes the types of information we collect, how we use and share it, and the measures we take to keep it secure. It also outlines the choices you can make about our collection, use, and disclosure of your information, as well as the rights you have under applicable data protection laws. This Privacy Policy incorporates by reference our Terms of Use, which applies alongside this statement. When you access our Sites or provide us with information, you consent to our use and disclosure practices as described here, and you agree to be bound by the terms of this Privacy Policy.

We may periodically update this Privacy Policy to reflect changes in our data practices. We encourage you to review it regularly so you remain informed about any modifications.

  1. What Information Do We Collect? We collect information in three main ways:
    1. Active Information You Provide
      • Personal Identification Details:Such as your full name, address, company name, phone number, and email address.
      • Employment History & Education:Data from resumes, LinkedIn profiles, or application forms, including past job titles, dates of employment, educational background, relevant certifications, skills, and other information you choose to share for hiring purposes.
      • Voluntary Information:Additional data disclosed through emails, regular mail, telephone conversations, or other communications related to our recruitment services
    2. Voluntary Information Provided by Subscribers
      • Our subscribers (e.g., employers, employees, job applicants, or candidates) may provide details on the Sites for legitimate business purposes. This can include criminal records, professional credentials, and other data required during the hiring process.
    3. Passive Information Collected Automatically
      • We use standard technologies such as cookies, web beacons, Google Analytics, Google reCAPTCHA, and similar tools to collect information automatically. This can include:
        • IP address and browser/operating system types.
        • Referring and exit pages (URLs).
        • Dates and times of site visits.
        • Pages viewed and on-site navigation patterns.
        • General geographic location (e.g., city, country).
        • Search terms used to access our Sites.

    These categories—Active Information, Voluntary Information, and Passive Information —are collectively referred to as “Subscriber Information.”

  2. Cookies and Tracking Technologies Use of Cookies & Web Beacons
    • Cookies:Small text files stored on your device to recognize you when you visit our Sites again. We use cookies to facilitate secure sign-ins, store user preferences, and support essential site features.
    • Web Beacons (Pixel Tags):Tiny graphics (often invisible) placed within emails or on the Sites. When used with cookies, web beacons monitor how visitors navigate the Sites or engage with certain emails.
    Third-Party Cookies & Tracking
    • Google Analytics & Hotjar:We employ these analytics services to collect non- personally identifiable data about how visitors interact with our Sites (e.g., pages viewed, time spent, IP addresses). These insights help us enhance user experience and develop new features.
    • Google reCAPTCHA:Protects our platform from spam and abuse by analyzing interactions (e.g., hardware/software information).
    • Ad Remarketing:On some parts of our Sites, we may use third-party remarketing cookies (e.g., Google Ads). These cookies display ads to visitors who have previously interacted with our services, across the internet on the Google Content Network. We do not collect personally identifiable data for these ads.
    Managing Cookies

    Most browsers allow you to erase or block cookies, or warn you before a cookie is placed. Please note that some features of our Sites may not function properly if you disable cookies. Our Sites currently do not respond to “Do Not Track” signals.

  3. How We Use Your Information

    We use your information (whether Active, Voluntary, or Passive) to:

    1. Operate & Improve Our Services
      • Create, manage, and maintain your account on our platform.
      • Facilitate job application processes and evaluate candidates’ skills and qualifications.
      • Provide administrative notices, technical support, or other communications.
    2. Enhance User Experience
      • Personalize your interactions (e.g., save your preferences, notification settings).
      • Analyze your engagement through cookies and usage data to improve site performance.
    3. Communicate With You
      • Send email alerts about job opportunities or candidate applications based on your preferences.
      • Respond to questions, comments, and customer support requests.
      • Notify you of new features, promotions, or relevant third-party services with your consent.
    4. Legal Compliance & Protection
      • Comply with applicable laws, regulations, or other governmental requests.
      • Prevent fraud, unauthorized transactions, or other potentially illegal activities.
      • Enforce our Terms of Use and other agreements, and protect our rights or the safety of our users.
    5. Aggregated Data
      • We may compile non-personally identifiable information for reporting, analytics, or marketing. This aggregated data does not identify individuals and may be shared with third parties as needed.

        • If we want to use your personal information for new, unrelated purposes, we will notify you and request your consent when required by law.

  4. Why We Collect Certain Information

    We do collect certain information such as phone number and Nationality to:

    1. Phone Number
      • We collect your phone number to facilitate secure communication between job seekers and employers, deliver critical, time-sensitive updates about job applications (e.g., interview invitations, urgent deadlines, or employer re- quests), and to enable account recovery if needed.
    2. Nationality
      • We collect your nationality to provide localized job postings based on regional employment eligibility and ensure compliance with local employment laws. Employers also rely on this information to prepare necessary legal documentation for hiring purposes.
  5. Information Sharing and Disclosure

    We do not sell or rent your personal information to third parties. However, we may share your data under the following circumstances:

    1. Service Providers
      • We may share your information with third-party contractors or service providers who perform functions on our behalf (e.g., payment processing, data storage, technical support). They are contractually bound to use your information only as necessary to deliver services requested by KABi JOBBIT.
    2. Syndication with Other Job Boards
      • We may share job postings with third-party job boards upon your consent. Personal data is only shared if you (or the Site account owner) explicitly include it within the job description or if otherwise agreed.
    3. Corporate Affiliates & Transactions
      • In the event of a merger, acquisition, asset sale, or financing transaction, user information (including personal data) may be transferred to a successor or affiliated entity. We will use commercially reasonable efforts to ensure that any receiving party honors this Privacy Policy.
    4. Legal Compliance & Safety
      • We may disclose user information when required to comply with legal obligations or in good faith to protect our rights, safety, or property, or those of users or the public. This includes responding to valid law enforcement requests, preventing fraud, or meeting national security requirements.
    5. With Your Consent
      • We may share or disclose your information in additional ways if you provide explicit consent to do so.
  6. Security of Your Information

    KABi JOBBIT takes reasonable, industry-standard measures to safeguard the personal information collected through our Sites. These measures include physical, electronic, and administrative safeguards designed to protect data from unauthorized access or disclosure. However, no system can be completely secure, and we cannot guarantee that unauthorized access, hacking, or data breaches will never occur. You acknowledge that you provide your information at your own risk.

    Other Websites

    Our Sites may contain links to external sites. When you access those external sites, their privacy practices and terms govern your interactions. We encourage you to review each external website’s privacy policy before providing any personal information.

  7. Data Subject Rights

    We recognize the importance of data subject rights and comply with applicable data protection laws, such as the General Data Protection Regulation (GDPR). You have the following rights regarding your personal information:

    1. Right to Access

      You can request confirmation that we are processing your personal data and obtain a copy of that data

    2. Right to Rectification

      If your personal data is inaccurate or incomplete, you may request correction or completion.

    3. Right to Erasure (Right to be Forgotten)

      You can ask us to delete or remove your personal data, provided there is no legal requirement for us to retain it.

    4. Right to Restrict Processing

      You may request that we limit the processing of your personal data in certain circumstances (e.g., if there is a dispute about its accuracy).

    5. Right to Object

      You may object to the processing of your personal data if it affects your rights and freedoms or if it is processed for direct marketing purposes.

    6. Right to Withdraw Consent

      Where processing is based on your consent, you have the right to withdraw that consent at any time.

    7. Right to Not Be Subject to Automated Decision-Making

      You may request not to be subject to decisions solely based on automated processing that produce legal or similarly significant effects.

    8. Right to Complain

      If you believe your data protection rights have been violated, you may lodge a complaint with a supervisory authority in your jurisdiction.

      9. How to Exercise These Rights

      For any requests or inquiries regarding your personal data, please contact us at [hello@kabi.ai]. We will take reasonable steps to address your request promptly, and in accordance with applicable legal requirements

  8. Opting Out / Correcting or Deleting Personal Information

    If you wish to opt out of certain communications or correct/delete your personal information, you can:

    1. Use the account settings within our Sites (if you have an account).
    2. Contact us directly at [hello@kabi.ai].

      3. We will respond to such requests in accordance with applicable law and our data retention policies

  9. Business Transactions

    In the course of our business development, we may explore financing or other arrangements that involve the sale or transfer of our assets or business units. Subscriber Information, including personal data, may be disclosed under confidentiality terms or transferred as part of such transactions. However, any acquiring or merged entity must honor the commitments in this Privacy Policy unless you consent otherwise.

  10. GDPR Compliance

    KABi JOBBIT abides by relevant data protection laws and regulations, including the GDPR. We will:

    • Process personal data lawfully, fairly, and transparently.
    • Collect personal data only for specified, explicit, and legitimate purposes.
    • Limit processing to the data necessary for those purposes.
    • Ensure that personal data is accurate and up to date.
    • Retain personal data only as long as is necessary or legally required.
  11. Changes to Our Privacy Policy

    We reserve the right to modify or update this Privacy Policy at any time by posting a notice on our Sites. The revised version will be effective when posted. You are responsible for reviewing any such modifications, and continued use of the Sites after changes are posted constitutes your acceptance of those changes. Unless otherwise stated, our current Privacy Policy applies to all information we have about you and your account.

  12. Contact Us

    If you have any questions or concerns about this Privacy Policy, our data practices, or your personal information, please reach out to us at:

    Email: [hello@kabi.ai]

    We appreciate your trust in KABi JOBBIT and are committed to upholding the standards set forth in this Privacy Policy to protect your privacy.